Poster Guidelines
ViDA 2020 will feature virtual poster sessions. The poster sessions will be 1.5 hours long and will be structured such that one attendee can visit multiple posters during each session. This means that each poster ‘room’ may have attendees come in and out of it for the duration of the session. The virtual poster sessions will be conducted via Zoom.
Making your poster:
Virtual posters should be prepared as a traditional poster and saved as a pdf. It should include a title, introduction, methods, results/figures, and conclusions. A basic guide to creating a research poster can be found here: https://guides.nyu.edu/posters.
Because of the virtual format, you may include videos or other dynamic elements in your poster.
Making your poster:
Virtual posters should be prepared as a traditional poster and saved as a pdf. It should include a title, introduction, methods, results/figures, and conclusions. A basic guide to creating a research poster can be found here: https://guides.nyu.edu/posters.
Because of the virtual format, you may include videos or other dynamic elements in your poster.
Presenting your poster:
The poster presenter should be present during the entire hour and a half poster session and will be responsible for sharing their screen, presenting their poster, and answering questions from the attendees.
1. Start your meeting several minutes before the beginning of the poster session at 1:30 PM EDT using the custom link emailed to you from Zoom. You may assign a friend as a co-host. Co-hosts will have the capability to manage participants in the case of unwanted disruptions. If an attendee is engaging in harassing or inappropriate behavior, remove them from your session and report this to [email protected].
2. Share your screen with your audience by clicking the ‘share screen’ button at the bottom of the screen once the Zoom meeting has started. Turn your video and mic on so attendees can see you while you present.
3. We suggest setting up your screen with a small version of the entire poster in one corner, the key conclusions in one corner, and a ‘working’ pdf in the middle. The ‘working pdf’ will be where you zoom into specific parts of your poster while you discuss them.
The poster presenter should be present during the entire hour and a half poster session and will be responsible for sharing their screen, presenting their poster, and answering questions from the attendees.
1. Start your meeting several minutes before the beginning of the poster session at 1:30 PM EDT using the custom link emailed to you from Zoom. You may assign a friend as a co-host. Co-hosts will have the capability to manage participants in the case of unwanted disruptions. If an attendee is engaging in harassing or inappropriate behavior, remove them from your session and report this to [email protected].
2. Share your screen with your audience by clicking the ‘share screen’ button at the bottom of the screen once the Zoom meeting has started. Turn your video and mic on so attendees can see you while you present.
3. We suggest setting up your screen with a small version of the entire poster in one corner, the key conclusions in one corner, and a ‘working’ pdf in the middle. The ‘working pdf’ will be where you zoom into specific parts of your poster while you discuss them.
The reason for this format is that people will be coming in and out of your poster-room during the session, and the main text or summary figure along with the small version of the whole poster will allow newcomers to the room to get caught up to the main ideas of your poster even if you are in the middle of describing another part of it.
Answering questions and engaging with attendees
1. Attendees should be muted upon arrival into the meeting, but can unmute themselves to ask questions. Both attendees and presenters should follow the code of conduct on the ViDA2020 webpage, and should engage in respectful discussion. However, you as the host (or your co-host) of this poster-room can mute attendees and can remove them from the meeting if need be.
2. Questions from attendees can come from the chat window (shown in the screenshot above on the right side of the screen), and the poster-presenter (and co-host, if applicable) should monitor the chat box for questions.
