ViDA 2020 Code of Conduct
ViDA upholds a strong code of conduct to protect and encourage scientists to share their work.
No Unauthorized Recording
While some presentations may be recorded by ViDA for rebroadcast with permission from presenters, unauthorized recordings may not be performed by attendees. Prior to quoting or publishing any such information presented at a conference in any publication, written or electronic, written approval of the contributing member must first be obtained. The audio or video recording of lectures by any means, the photography/screen-shotting of slide or poster material, and printed or electronic quotes from papers, presentations and discussion at a conference without written consent of the contributing member is prohibited. These restrictions apply to each attendee and are intended to cover social networks, blogs, tweets or any other publication, distribution, communication or sharing of information presented or discussed at the conference. Each attendee acknowledges and agrees to these restrictions when registration is accepted and as a condition of being permitted to attend. Each attendee assumes sole responsibility for the protection and preservation of any intellectual property rights in such member's contributions to a conference. If you become aware of someone making unauthorized recordings, please email [email protected] immediately with information.
Do not share links with unregistered attendees
In order to ensure that all registered attendees can access the meeting, we need to have an accurate headcount of attendees. Please do not share the access links with anyone. Individuals should register individually, and should ask for a fee waiver if necessary.
Virtual Conference Best Practices:
To protect the conference from having unwanted disruptions (i.e. "zoom-bombing") attendees should not share any links to the virtual conference rooms. Attendees, unless presenting, should turn microphones off. Questions for the speaker should be typed in the chat window, which moderators will select from to ask the speaker during Q&A. Cameras may be on or off depending on personal choice, although keeping your camera on may foster a better experience for the speaker as they deliver their talk to the audience. Patience in the event of technical difficulties and interruptions is greatly appreciated.
Inappropriate Behavior Policy
ViDA encourages open and honest intellectual debate as part of a welcoming and inclusive atmosphere. ViDA will foster rigorous analysis of all science presented or discussed in a manner respectful to all conferees. To help maintain an open and respectful community of scientists, ViDA does not tolerate illegal or inappropriate behavior, including harassment of any kind. ViDA condemns inappropriate or suggestive acts or comments that demean another person by reason of his or her gender, gender identity or expression, race, religion, ethnicity, age or disability or that are unwelcome or offensive to other members of the community or their guests. ViDA will review allegations of any such behavior on a case by case basis, and violations will result in removal from the conference. Report inappropriate behavior to [email protected].
If any member of the ViDA board becomes aware of illegal or inappropriate behavior, the member will report this to the rest of the ViDA board. Immediate reporting is important to allow ViDA the opportunity to properly assess the situation and fashion an appropriate response that addresses the problem while being sensitive to the concerns of all who are affected. Those who violate this policy will be removed from participating in the conference to the best of the ViDA board's capability.
In exchange for the privilege of participating in a conference, I assume all such risks arising out of my participation, and I also release, agree to indemnify, and hold harmless, ViDA, and its officers, directors, employees, agents, successors and assigns from all claims and lawsuits arising out of such injury, illness, or damage.
Privacy Policy
ViDA is committed to protecting the privacy of its website visitors and conference attendees. Attendee information will not be shared unless given explicit permission.
No Unauthorized Recording
While some presentations may be recorded by ViDA for rebroadcast with permission from presenters, unauthorized recordings may not be performed by attendees. Prior to quoting or publishing any such information presented at a conference in any publication, written or electronic, written approval of the contributing member must first be obtained. The audio or video recording of lectures by any means, the photography/screen-shotting of slide or poster material, and printed or electronic quotes from papers, presentations and discussion at a conference without written consent of the contributing member is prohibited. These restrictions apply to each attendee and are intended to cover social networks, blogs, tweets or any other publication, distribution, communication or sharing of information presented or discussed at the conference. Each attendee acknowledges and agrees to these restrictions when registration is accepted and as a condition of being permitted to attend. Each attendee assumes sole responsibility for the protection and preservation of any intellectual property rights in such member's contributions to a conference. If you become aware of someone making unauthorized recordings, please email [email protected] immediately with information.
Do not share links with unregistered attendees
In order to ensure that all registered attendees can access the meeting, we need to have an accurate headcount of attendees. Please do not share the access links with anyone. Individuals should register individually, and should ask for a fee waiver if necessary.
Virtual Conference Best Practices:
To protect the conference from having unwanted disruptions (i.e. "zoom-bombing") attendees should not share any links to the virtual conference rooms. Attendees, unless presenting, should turn microphones off. Questions for the speaker should be typed in the chat window, which moderators will select from to ask the speaker during Q&A. Cameras may be on or off depending on personal choice, although keeping your camera on may foster a better experience for the speaker as they deliver their talk to the audience. Patience in the event of technical difficulties and interruptions is greatly appreciated.
Inappropriate Behavior Policy
ViDA encourages open and honest intellectual debate as part of a welcoming and inclusive atmosphere. ViDA will foster rigorous analysis of all science presented or discussed in a manner respectful to all conferees. To help maintain an open and respectful community of scientists, ViDA does not tolerate illegal or inappropriate behavior, including harassment of any kind. ViDA condemns inappropriate or suggestive acts or comments that demean another person by reason of his or her gender, gender identity or expression, race, religion, ethnicity, age or disability or that are unwelcome or offensive to other members of the community or their guests. ViDA will review allegations of any such behavior on a case by case basis, and violations will result in removal from the conference. Report inappropriate behavior to [email protected].
If any member of the ViDA board becomes aware of illegal or inappropriate behavior, the member will report this to the rest of the ViDA board. Immediate reporting is important to allow ViDA the opportunity to properly assess the situation and fashion an appropriate response that addresses the problem while being sensitive to the concerns of all who are affected. Those who violate this policy will be removed from participating in the conference to the best of the ViDA board's capability.
In exchange for the privilege of participating in a conference, I assume all such risks arising out of my participation, and I also release, agree to indemnify, and hold harmless, ViDA, and its officers, directors, employees, agents, successors and assigns from all claims and lawsuits arising out of such injury, illness, or damage.
Privacy Policy
ViDA is committed to protecting the privacy of its website visitors and conference attendees. Attendee information will not be shared unless given explicit permission.
